Privacy Policy

1. General provisions

This personal data processing policy is formulated in accordance with the General Data Protection Regulation (GDPR) of the European Union, which applies to all member states including Poland. The policy outlines the procedures for processing personal data and the measures implemented by Tetiana Kobrusieva (hereinafter referred to as the Operator) to ensure the security of personal data.

1.1. The Operator sets as its most important goal and condition for carrying out its activities the observance of human and civil rights and freedoms when processing personal data, including the protection of the rights to privacy, personal and family secrets.
1.2. This Operator’s policy on the processing of personal data (hereinafter referred to as the Policy) applies to all information that the Operator may receive about visitors to the website https://zola-cosmetics.com/.

2. Basic concepts used in the Policy

2.1. Automated processing of personal data is the processing of personal data by means of computer technology.
2.2. Blocking of personal data is a temporary suspension of the processing of personal data (unless the processing is necessary to clarify personal data).
2.3 Website – a set of graphic and informational materials, as well as computer programs and databases that ensure their availability on the Internet at the network address https://zola-cosmetics.com/.
2.4. Personal data information system means a set of personal data contained in databases and information technologies and technical means ensuring their processing.
2.5. Depersonalization of personal data – actions in which it is impossible to determine, without the use of additional information, the ownership of personal data to a particular User or other subject of personal data.
2.6 Personal data processing means any action (operation) or set of actions (operations) performed with the use of automation tools or without the use of such tools with personal data, including collection, recording, systematization, accumulation, storage, clarification (updating, modification), extraction, use, transfer (distribution, provision, access), depersonalization, blocking, deletion, destruction of personal data.
2.7. Operator – a state body, municipal body, legal entity or individual that, independently or jointly with other persons, organizes and (or) processes personal data, as well as determines the purposes of processing personal data, the composition of personal data to be processed, actions (operations) performed with personal data.
2.8. Personal data – any information relating directly or indirectly to a specific or identifiable User of the website https://zola-cosmetics.com/.
2.9. Personal data authorized by the personal data subject for distribution means personal data, access to which is granted by the personal data subject to an unlimited number of persons by giving consent to the processing of personal data authorized by the personal data subject for distribution in accordance with the procedure provided for by the Law on Personal Data Protection (hereinafter referred to as personal data authorized for distribution).
2.10. User – any visitor to the website https://zola-cosmetics.com/.
2.11. Provision of personal data – actions taken to disclose personal data to a certain person or a certain circle of persons.
2.12. Dissemination of personal data means any actions aimed at disclosing personal data to an indefinite number of persons (transfer of personal data) or at familiarizing an unlimited number of persons with personal data, including disclosure of personal data in the media, posting in information and telecommunication networks or providing access to personal data in any other way.
2.13. Cross-border transfer of personal data – transfer of personal data to the territory of a foreign state to a foreign state authority, a foreign individual or a foreign legal entity.
2.14. Destruction of personal data – any actions as a result of which personal data is destroyed irrevocably with the impossibility of further restoring the content of personal data in the personal data information system and (or) material carriers of personal data are destroyed.

3. Main rights and obligations of the Operator

3.1 The operator has the right to:

• receive reliable information and/or documents containing personal data from the personal data subject;
• if the personal data subject withdraws consent to the processing of personal data, the Operator has the right to continue processing personal data without the consent of the personal data subject if there are grounds specified in the Law on Personal Data Protection;
• independently determine the composition and list of measures necessary and sufficient to ensure the fulfillment of the obligations under the Personal Data Protection Law and regulations adopted in accordance with it, unless otherwise provided by the Personal Data Protection Law or other laws.

3.2. The operator shall:

• provide the personal data subject, upon his/her request, with information related to the processing of his/her personal data;
• organize the processing of personal data in accordance with the procedure established by the current legislation of Poland.
• respond to appeals and requests from personal data subjects and their legal representatives in accordance with the requirements of the Law on Personal Data Protection;
• provide the authorized body for the protection of the rights of personal data subjects with the necessary information at the request of this body within 30 days from the date of receipt of such a request;
• publish or otherwise provide unrestricted access to this Personal Data Processing Policy;
• take legal, organizational and technical measures to protect personal data from unauthorized or accidental access to them, destruction, modification, blocking, copying, provision, distribution of personal data, as well as from other illegal actions in relation to personal data;
• stop transferring (distributing, providing, accessing) personal data, stop processing and destroy personal data in the manner and cases provided for by the Law on Personal Data Protection;
• Perform other duties provided for by the Law on Personal Data Protection.

4. Basic rights and obligations of personal data subjects

4.1 Personal data subjects have the right to:

• receive information on the processing of his or her personal data, except as provided by law. The information shall be provided to the personal data subject by the Operator in an accessible form and shall not contain personal data belonging to other personal data subjects, unless there are legal grounds for disclosure of such personal data. The list of information and the procedure for obtaining it are set forth in the Law on Personal Data Protection;
• require the operator to clarify their personal data, block or destroy it if the personal data is incomplete, outdated, inaccurate, illegally obtained or not necessary for the stated purpose of processing, and take measures provided for by law to protect their rights;
• require prior consent when processing personal data for the purpose of promoting goods, works and services on the market;
• To withdraw consent to the processing of personal data;
• to appeal to the authorized body for the protection of the rights of personal data subjects or in court against unlawful actions or omissions of the Operator in the processing of his personal data;
• to exercise other rights provided for by the legislation of Poland.

4.2. Personal data subjects are obliged to:

• provide the Operator with accurate information about yourself;
• notify the Operator of the clarification (update, change) of their personal data.

4.3. Persons who have provided the Operator with inaccurate information about themselves or information about another personal data subject without the latter’s consent shall be liable in accordance with the laws of Poland.

5. The Operator may process the following personal data of the User

5.1. E-mail address.
5.2. Telephone numbers.
5.3. Name
5.4. Nickname (name) on Instagram.
5.4. The site also collects and processes anonymized data about visitors (including cookies) using Internet statistics services (Google Analytics and others).
5.5. The data in the text of the Policy are united by the general concept of Personal Data.
5.6. The Operator does not process special categories of personal data related to race, nationality, political views, religious or philosophical beliefs, intimate life.
5.7. The processing of personal data authorized for distribution from among the special categories of personal data specified in the Personal Data Law is allowed if the prohibitions and conditions stipulated in other clauses of the Personal Data Protection Law are met.
5.8. The User’s consent to the processing of personal data authorized for distribution shall be executed separately from other consents to the processing of personal data. In this case, the conditions provided for, in particular, by the Law on Personal Data Protection shall be observed. Requirements for the content of such consent are established by the authorized body for the protection of the rights of personal data subjects.
5.8.1 The User shall provide the Operator with the consent to the processing of personal data allowed for distribution directly.
5.8.2 The Operator shall, within three business days from the date of receipt of the User’s consent, publish information on the terms of processing, the existence of prohibitions and conditions on the processing of personal data allowed for distribution by an unlimited number of persons.
5.8.3 The transfer (distribution, provision, access) of personal data authorized by the personal data subject for distribution must be terminated at any time at the request of the personal data subject. This request must include the name, contact information (phone number, e-mail address) of the personal data subject, as well as a list of personal data to be terminated. The personal data specified in this request may be processed only by the Operator to whom it is sent.
5.8.4 Consent to the processing of personal data allowed for distribution shall cease to be valid from the moment the Operator receives the request specified in clause 5.8.3 of this Policy regarding the processing of personal data.

6. Principles of personal data processing

6.1. Personal data is processed on a lawful and fair basis.
6.2. The processing of personal data is limited to the achievement of specific, predetermined and legitimate purposes. Processing of personal data incompatible with the purpose of collecting personal data is not allowed.
6.3. It is not allowed to combine databases containing personal data that are processed for purposes that are incompatible with each other.
6.4. Only personal data that corresponds to the purposes of its processing shall be processed.
6.5. The content and scope of the processed personal data correspond to the stated processing purposes. The processed personal data shall not be excessive in relation to the stated purposes of their processing.
6.6. When processing personal data, the accuracy of personal data, their sufficiency, and, if necessary, relevance in relation to the purposes of personal data processing is ensured. The Operator shall take the necessary measures and/or ensure that they are taken to delete or clarify incomplete or inaccurate data.
6.7. Personal data shall be stored in a form that allows to identify the subject of personal data, no longer than required by the purposes of personal data processing, unless the period of storage of personal data is established by law, an agreement to which the subject of personal data is a party, beneficiary or guarantor. The processed personal data is destroyed or depersonalized upon achievement of the processing purposes or in case of loss of the need to achieve these purposes, unless otherwise provided by law.

7. Purposes of personal data processing

7.1 Purpose of processing the User’s personal data:

• informing the User by sending e-mails;
• providing the User with access to the services, information and/or materials contained on the website https://zola-cosmetics.com/.

7.2. The Operator also has the right to send the User notifications about new products and services, special offers and various events. The User can always refuse to receive information messages by sending a letter to the Operator to the e-mail address zolapoland@zola-cosmetics.com marked “Refusal to receive notifications about new products and services and special offers”.
7.3. Anonymized User data collected through Internet statistics services is used to collect information about the Users’ actions on the Website, improve the quality of the Website and its content.

8. Legal basis for personal data processing

8.1. The legal grounds for processing personal data by the Operator are:

1. The General Data Protection Regulation (GDPR) of the European Union, which is directly applicable in Poland.
2. Polish laws and regulations in the field of personal data protection, including the Act of 10 May 2018 on the Protection of Personal Data.
3. The consent of individuals to the processing of their personal data, including for data intended for distribution as permitted under applicable laws.

8.2. The Operator shall process the User’s personal data only if they are filled in and/or sent by the User independently through special forms located on the website https://zola-cosmetics.com/ or sent to the Operator by e-mail. By filling out the appropriate forms and/or sending their personal data to the Operator, the User agrees to this Policy.
8.3. The Operator processes impersonal data about the User if it is allowed in the User’s browser settings (cookies and JavaScript technology are enabled).
8.4. The subject of personal data independently makes a decision to provide his/her personal data and gives consent freely, by his/her own will and in his/her own interest.

9. Terms of personal data processing

9.1. The processing of personal data is carried out with the consent of the personal data subject to the processing of his/her personal data.
9.2. The processing of personal data is necessary to achieve the goals stipulated by an international agreement of Poland or the law, to perform the functions, powers and duties assigned to the operator by the legislation of Poland.
9.3. Processing of personal data is necessary for the administration of justice, execution of a court act, act of another body or official, which are subject to execution in accordance with the legislation of Poland on enforcement proceedings.
9.4. The processing of personal data is necessary for the performance of an agreement to which the personal data subject is a party or a beneficiary or guarantor, as well as for the conclusion of an agreement at the initiative of the personal data subject or an agreement under which the personal data subject will be a beneficiary or guarantor.
9.5. The processing of personal data is necessary for the realization of the rights and legitimate interests of the operator or third parties or for the achievement of socially important goals, provided that the rights and freedoms of the personal data subject are not violated.
9.6. Personal data is processed, access to which is provided by the personal data subject or at his/her request to an unlimited number of persons (hereinafter referred to as publicly available personal data).
9.7. Personal data subject to publication or mandatory disclosure in accordance with the law is processed.

10. Procedure for collecting, storing, transferring and other types of personal data processing

The security of personal data processed by the Operator is ensured through the implementation of legal, organizational and technical measures necessary to fully comply with the requirements of the current legislation in the field of personal data protection.
10.1. The Operator ensures the safety of personal data and takes all possible measures to prevent access to personal data by unauthorized persons.
10.2. The User’s personal data will never, under any circumstances, be transferred to third parties, except in cases related to the implementation of applicable law or if the personal data subject has given the Operator consent to transfer data to a third party to fulfill obligations under a civil law contract.
10.3. In case of inaccuracies in personal data, the User may update them independently by sending a notification to the Operator to the Operator’s e-mail address zolapoland@zola-cosmetics.com marked “Updating personal data”.
10.4. The term of personal data processing is determined by the achievement of the purposes for which personal data was collected, unless another term is provided for by the agreement or applicable law.
The User may at any time withdraw his/her consent to the processing of personal data by sending a notification to the Operator by e-mail to the Operator’s e-mail address zolapoland@zola-cosmetics.com marked “Withdrawal of consent to the processing of personal data”.
10.5. All information collected by third-party services, including payment systems, communication means and other service providers, is stored and processed by these persons (Operators) in accordance with their User Agreement and Privacy Policy. The personal data subject and/or the User is obliged to familiarize themselves with these documents. The Operator shall not be liable for the actions of third parties, including the service providers referred to in this clause.
10.6. Prohibitions on transfer (except for granting access), as well as on processing or conditions of processing (except for obtaining access) of personal data allowed for distribution, established by the personal data subject, do not apply in cases of processing personal data in the state, public and other public interests determined by the legislation of Poland.
10.7. The Operator shall ensure the confidentiality of personal data during the processing of personal data.
10.8. The Operator shall store personal data in a form that allows to identify the subject of personal data no longer than required by the purposes of personal data processing, unless the period of storage of personal data is established by law, an agreement to which the subject of personal data is a party, beneficiary or guarantor.
10.9. A condition for the termination of personal data processing may be the achievement of the purposes of personal data processing, the expiration of the consent of the personal data subject or the withdrawal of consent by the personal data subject, as well as the detection of unlawful processing of personal data.

11. List of actions performed by the Operator with the received personal data

11.1. The Operator collects, records, systematizes, accumulates, stores, clarifies (updates, changes), extracts, uses, transfers (distributes, provides, accesses), depersonalizes, blocks, deletes and destroys personal data.
11.2. The Operator shall perform automated processing of personal data with or without receiving and/or transmitting the received information via information and telecommunication networks.

12. Cross-border transfer of personal data

12.1. Before starting the cross-border transfer of personal data, the Operator shall make sure that the foreign state, the territory of which is to be used for the transfer of personal data, ensures reliable protection of the rights of personal data subjects.
12.2. Cross-border transfer of personal data on the territory of foreign countries that do not meet the above requirements may be carried out only if the personal data subject has given his/her written consent to the cross-border transfer of his/her personal data and/or the execution of an agreement to which the personal data subject is a party.

13. Confidentiality of personal data

The Operator and other persons who have gained access to personal data are obliged not to disclose to third parties or distribute personal data without the consent of the personal data subject, unless otherwise provided by law.

14. Final provisions

14.1 The User may receive any clarifications regarding the processing of his/her personal data by contacting the Operator via e-mail zolapoland@zola-cosmetics.com.
14.2. This document will reflect any changes in the personal data processing policy of the Operator. The Policy is valid indefinitely until replaced by a new version.